People Directory Template - Business Architecture & Atlassian

Template

People Directory Template with Atlassian

Build a secure, fully connected employee directory in Jira—where profiles automatically update from recruitment, onboarding, assignments, feedback, learning, and HR workflows.

The People Directory Template for Jira turns employee records into structured Jira work items that combine public profile data with protected HR fields, embedded documents, competences, certifications, and system ownership information. Because all key employee-related processes—recruitment, onboarding, assignments, learning, performance reviews—run inside Jira, JSM, and Confluence, the directory updates automatically with no integration needed.
This template can be implemented using Jira issues, Jira Assets, or Jira Database depending on your data model.

Why you need a People Directory Template in Atlassian Jira, JSM and Confluence

Single, Unified Employee Data Model

All employee information lives in Jira, with no need for syncing or integration across tools.

Automatically Updated From Real Workflows

Assignments, learning activities, annual reviews, and feedback are logged in Jira, so profile fields stay automatically up to date.

Recruitment & Onboarding Flow Into Profiles

Start date, starting salary, contract information, manager, and role are sourced automatically from recruitment and onboarding workflows in Jira, JSM, and Confluence.

Secure Handling of Sensitive Information

Confidential fields such as salary, contract terms, and HR identifiers are protected using Jira field security schemes.

Clear, Searchable Employee Profiles

Colleagues can search by skills, roles, competences, location, and contact info across the entire company.

Supports Payroll & Project Costing

Salary and cost fields stay hidden but feed into payroll rollups and project cost dashboards.

Consulting Service that Supports People Directory Template

Human Resources Management Jira (HR Workflows on Atlassian)

Human resources management Jira solution for onboarding, offboarding, HR requests,...

All Employees – Find colleagues, roles, competences, and contact details.
HR & People Teams – Manage contracts, secure fields, and lifecycle data.
Payroll Teams – Use protected financial fields for payroll calculations.
Project & Finance Managers – Access cost-related fields for planning and reporting.
Team Leads – View team competences, ownership areas, and skill levels.
New Hires – Understand the organisation and connect with team members.
IT Teams – Manage access permissions and security schemes. during on- and offboarding

Example of Employee Profile Implemented as a Custom Work Item in Jira

People Directory View with Atlassian Database Feature - List View

What is included in the People Directory Template

Employee Profile Work Item – A Jira issue type representing each employee.
Public Profile Fields – Name, role, competences, location, contact details, team, photo, bio.
Personal Presentation Section – A space where employees can describe their background, interests, and strengths.
Secure HR Fields – Salary, contract terms, personal identifiers, employment level, protected by field-level security.
Contracts & Documents – Attach CVs, job offers, contracts, onboarding documents, certificates, and HR records.
Competencies & Certification Tracking – Capture competency levels, required certifications, and qualification status.
System & Process Ownership Fields – Record which apps, domains, and processes each employee owns or is responsible for.
Payroll Rollup Integration – Salary data feeds automatically into payroll dashboards (not visible to regular employees).
Project Costing Integration – Salary and capacity fields support cost allocation to projects or services.
Automatic Data Population – Recruitment, onboarding, assignment, learning, and review processes populate profile fields without manual steps.
Flexible Implementation Options – Build profiles in Jira issues, Jira Assets (advanced schema), or Jira Database (list + Kanban view).
Confluence Publication – Directory tables or team listings can be displayed on the intranet, styled with Refined.site.