Template

New Hire Onboarding Template with Jira and Confluence

Create a structured, engaging, and repeatable onboarding experience using Jira to automate tasks and workflows, while Confluence delivers documentation, training materials, and company knowledge.

The New Hire Onboarding Template streamlines the onboarding journey for HR, IT, managers, and new employees. Jira automates provisioning tasks, equipment setup, system access, and department-specific checklists. Confluence provides a centralized hub for onboarding guides, company policies, training content, and team introductions.
This template ensures new employees feel supported, productive, and aligned from day one—while reducing administrative overhead for internal teams.

Why you need a New Hire Onboarding Template with Jira and Confluence

Standardized Onboarding Across the Company

Every new hire follows the same proven onboarding process, ensuring fairness and clarity.

Faster Time-to-Productivity

New employees get the right equipment, access, and information on time, preventing delays and confusion.

Automated Provisioning & Task Management

Jira workflows distribute onboarding tasks across HR, IT, managers, and facilities automatically.

Centralized Learning & Documentation

Confluence gives new hires a single, user-friendly place for policies, role guides, and training materials.

Improved Employee Experience

Clear timelines, structured guidance, and consistent communication support a confident and smooth start.

Compliance & Accuracy

Automated workflows reduce errors, missed steps, and onboarding gaps.

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HR Teams – Initiate onboarding, share policies, and manage required documentation.
IT Administrators – Prepare equipment, set up accounts, and manage system access.
People Managers – Assign role-specific tasks, define expectations, and welcome new hires.
Facilities / Operations – Coordinate workspace setup and logistical needs.
New Employees – Follow a clear onboarding path with documentation and training in one place.
Training & L&D Teams – Deliver early learning programs and track completion.

New role initiation process template for Jira and Confluence

Onboarding Confluence Space Example

What is included in the New Hire Onboarding Template with Jira and Confluence

Jira Onboarding Workflow – Structured workflow routing tasks to HR, IT, managers, and facilities with clear deadlines and approvals.
Role-Based Onboarding Task Lists – Automatically generated sets of tasks based on job role, team, or seniority.
Access Provisioning Automation – Rules triggering account creation, license assignments, and access approvals.
Confluence Onboarding Space – Centralized documentation including policies, training guides, FAQs, and first-week checklists.
Manager Welcome & Expectations Templates – Templates for managers to outline goals, team info, and 30/60/90-day plans.
Equipment Request & Tracking – Jira fields and subtasks for ordering, shipping, and tracking laptops, peripherals, and credentials.
HR & Compliance Documentation Templates – Standardized pages for contracts, certifications, payroll setup, and required forms.
New Hire Learning Path Structure – Organized Confluence pages linking to training modules, video onboarding, and internal tools.
Automated Reminders & Notifications – Deadline reminders for provisioning, training completion, and review meetings.
Onboarding Reporting Dashboard (EazyBI Optional) – Tracks onboarding progress, delays, readiness metrics, and departmental workload.