Template

Facilities Management with Atlassian Jira

Streamline facility operations, improve safety, and optimize resource utilization using Atlassian tools

The Facilities Management Template is built with Atlassian Jira, Confluence and EazyBI for reports. It integrates with external booking and reservation systems and provides a structured framework for workspace bookings, managing buildings, equipment, and workspaces. Jira Standard project is designed to help organizations oversee day-to-day facility operations, track maintenance, ensure compliance, and support cost-effective use of physical resources.

Why you need a Facilities Management Template in Jira and Confluence

Centralized Oversight with Atlassian

Manage all facilities-related data in Jira issues and document processes in Confluence.

Streamlined Maintenance in Jira Service Management

Use JSM workflows to schedule, assign, and track inspections and repairs.

Compliance Made Simple

Store policies, safety logs, and audit records in Atlassian for easy access.

Cost Control through EazyBI Dashboards

Track facility expenses and operational KPIs directly in Jira dashboards built with EazyBI

Optimize Space Utilization

Manage occupancy and resources with Atlassian reporting and integrations.

Strategic Planning Support

Use Atlassian templates to provide leadership with actionable data on facility performance.

Who will use the Facilities Management Template

Facilities Managers – Manage work orders and maintenance tasks in Jira.
Operations Teams – Track day-to-day tasks using Jira Service Management.
Finance Teams – Monitor costs with Jira dashboards and Confluence reports.
HR & Workplace Teams – Document and align workspace policies in Confluence.
Executives – Gain visibility into facility metrics across Atlassian tools.
Auditors & Compliance Officers – Access records stored in Confluence and JSM for regulatory checks.

Flexible Workspace Consumption report with EazyBI for Jira

Office Utilization Report built on data from Jira, JSM and 3rd party booking tools

What is included in the Facilities Management Template

Facility Asset Registry – Centralized log of buildings, equipment, and resources.
Maintenance Management – Scheduling, tracking, and documenting inspections and repairs.
Room Booking Engine – Forms for employees to submit a booking request
Work Order Tracking – Structured process for creating, assigning, and resolving tasks.
Space & Occupancy Management – Tools to track space usage for layout optimization
Compliance Logs – Records of inspections, safety checks, and regulatory documentation.
Cost Tracking & Reporting – Dashboards for utilities, maintenance, and operational expenses.

Frequently Asked Questions

What types of facilities can this template manage?

It supports offices, including permanent facilities and flex spaces provided by 3rd parties. Mixed-use spaces and warehouses can also be supported.

Can maintenance schedules be automated?

Yes. Recurring inspections, cleaning and servicing tasks can be scheduled and tracked automatically. Reminders can be delivered to the responsible teams.

Does the template handle vendor or contractor management?

Yes. It supports assigning, monitoring, and evaluating external vendors for facility services.

How does the template help with compliance?

It maintains detailed logs of safety checks, inspections, and certifications for audit readiness.

Is space utilization included?

Yes. The template provides tools for tracking occupancy, helping you to optimize your workspace

Can it be scaled for multi-site organizations?

Yes. It supports centralized management while allowing detailed tracking for each facility location.